HR/PAYROLL COORDINATOR
Position: HR/PAYROLL COORDINATOR
Department: HR/PAYROLL
Reports To: HR/ACCOUNTING
Supervises: Individual Contributor
Classification: Non-Exempt
Payrate/Salary: $DOE
Employment Type: Full Time, TEMP
Schedule: Monday – Friday
Hours: Flexible shift, net 40 hours/week
Summary – Unique opportunity to support both HR and Payroll functions. Primary focus will be on data management of systems (Payroll/ HR); application of expertise in managing employees leaves of absence, missing time punches; benefits administration; New Hire Onboarding, etc. Additional abilities in prioritizing objectives, creative thinking, effective time management.
Essential Duties and Responsibilities – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
HR Functions:
- Drive HR data analysis via HRIS reports/spreadsheets
- Maintain Personnel files for all employees.
- Update employee records with address changes, if any
- Address all compliance filings (AAP, EEOC, US Census, OWES, etc.)
- Employee engagement – issue monthly newsletter, issue employee’s birthdays/anniversaries
New Hire Onboarding
- Coordinate new hire onboarding paperwork (welcome cards, systems setups)
- Assist with new employees clocking into Paychex either by time clock or desktop app
- Print employee RFID badges
- Print bar code label for badges for employees who will be on shop floor
- Add shop floor employees to Global Shop Solutions (ERP/Accounting system)
Benefits Administration
- Address general benefit questions
- Maintain Excel spreadsheet of medical benefit selections
- Keep track of those employee who are eligible for benefits as of their 60-days of employment
- Add new employee selections to spreadsheet as they enroll
- Notify Payroll of deductions for benefits for new enrollees
- Reconcile medical/dental/vision/life insurance invoices to the benefits spreadsheet
- Notify insurance companies of any discrepancies
- Reconcile third party elective benefit (such as Aflac) invoices with payroll deductions
PAYROLL Functions
- Review missing time card punches
- Reach out to managers or individuals for correct time
- Make corrections on existing time punches as needed
- Enter missing time punches
- Run report for employees’ missing days and follow up to see who would be using PTO
- Run report for time card errors and correct entries if needed
- Run report and export to spreadsheet to create hours summary for pre-payroll calculations and comparisons
- Assist with bi-weekly payroll
General Accounting Functions
- Reconcile general ledger accounts related to benefits, such as health insurance and FSA
- Assist Accounting with reconciling freight invoices, as time allows
- May be asked to perform other duties as required by business needs
Qualifications –The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred.
- Knowledge of HR systems and human resources metrics
- Familiar with NJ labor law and HR best practices
- Strength in Excel, including writing formulas
- Basic understanding of general business and accounting principles
- Familiarity with HR, Payroll and/or ERS systems
Education and/or Experience
- HR and/ or accounting education or certifications a plus
- Min 2 years HR, Payroll or strong office administration experience
