Department: HR/PAYROLL


Supervises: Individual Contributor

Classification: Non-Exempt

Payrate/Salary: $DOE

Employment Type: Full Time, TEMP

Schedule: Monday – Friday

Hours: Flexible shift, net 40 hours/week

Summary – Unique opportunity to support both HR and Payroll functions. Primary focus will be on data management of systems (Payroll/ HR); application of expertise in managing employees leaves of absence, missing time punches; benefits administration; New Hire Onboarding, etc. Additional abilities in prioritizing objectives, creative thinking, effective time management. 

Essential Duties and Responsibilities – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

HR Functions:

  • Drive HR data analysis via HRIS reports/spreadsheets
  • Maintain Personnel files for all employees.
  • Update employee records with address changes, if any
  • Address all compliance filings (AAP, EEOC, US Census, OWES, etc.)
  • Employee engagement – issue monthly newsletter, issue employee’s birthdays/anniversaries

New Hire Onboarding

  • Coordinate new hire onboarding paperwork (welcome cards, systems setups)
  • Assist with new employees clocking into Paychex either by time clock or desktop app
  • Print employee RFID badges
  • Print bar code label for badges for employees who will be on shop floor
  • Add shop floor employees to Global Shop Solutions (ERP/Accounting system)

Benefits Administration

  • Address general benefit questions
  • Maintain Excel spreadsheet of medical benefit selections
  • Keep track of those employee who are eligible for benefits as of their 60-days of employment
  • Add new employee selections to spreadsheet as they enroll
  • Notify Payroll of deductions for benefits for new enrollees
  • Reconcile medical/dental/vision/life insurance invoices to the benefits spreadsheet
  • Notify insurance companies of any discrepancies
  • Reconcile third party elective benefit (such as Aflac) invoices with payroll deductions

 PAYROLL Functions

  • Review missing time card punches
  • Reach out to managers or individuals for correct time
  • Make corrections on existing time punches as needed
  • Enter missing time punches
  • Run report for employees’ missing days and follow up to see who would be using PTO
  • Run report for time card errors and correct entries if needed
  • Run report and export to spreadsheet to create hours summary for pre-payroll calculations and comparisons
  • Assist with bi-weekly payroll

 General Accounting Functions

  • Reconcile general ledger accounts related to benefits, such as health insurance and FSA
  • Assist Accounting with reconciling freight invoices, as time allows
  • May be asked to perform other duties as required by business needs

Qualifications –The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred.

  • Knowledge of HR systems and human resources metrics
  • Familiar with NJ labor law and HR best practices
  • Strength in Excel, including writing formulas
  • Basic understanding of general business and accounting principles
  • Familiarity with HR, Payroll and/or ERS systems

Education and/or Experience

  • HR and/ or accounting education or certifications a plus
  • Min 2 years HR, Payroll or strong office administration experience

If you are interested in the position noted above, please send your resume and references.

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